The Administrative Assistant is responsible for providing operational and administrative support to the company’s daily activities, ensuring organization, accuracy of information, and efficiency in internal processes. This role works collaboratively with multiple departments and assists with document management, customer support, and general administrative routines.
Administrative Assistant
- LocationHouston
- Starter areaAdministration
- Posted on21.04.2026
- Manage daily administrative and bureaucratic matters of the Service Center.
- Coordinate office setup, supplies, and facility-related services
- Organize and maintain physical and digital filing systems, ensuring structured and quick access to information
- Support compliance with internal policies, procedures, and documentation requirements
- Manage inventory, ordering, and coordination of IT hardware and office equipment
- Support procurement and ordering processes with suppliers, including documentation and tracking
- Maintain updated records of suppliers, contracts, and service agreements
- Support HR-related administrative tasks such as time tracking, vacation approvals, and employee documentation & serve as point of contact for basic HR & administrative matters
- Assist with onboarding and offboarding processes, including coordination of access, equipment, and documentation
- Support basic financial and commercial activities such as invoice issuance, document verification, and payment tracking
- Assist in budget tracking, cost monitoring, and preparation of reports for management
- Collaborate with management and corporate functions to improve administrative processes and workflows
- Maintain accurate and up-to-date records of clients, suppliers, and corporate documents.
- Support audits, internal reviews, and reporting activities when required
- Act as a reliable interface between service center and other MTU locations.
- High school diploma (required).
- Technical or university degree in Business Administration, Office Management, Accounting, Management
- Processes, or related fields (preferred).
- Previous experience in administrative routines (2-3 years preferred).
- Basic understanding of HR, finance, and procurement processes is an advantage
- Experience with document workflow, customer support, and operational assistance
- Excellent organizational and time-management skills with a structured, detail-oriented working style.
- Strong communication skills and a professional, service-oriented mindset.
- Ability to work independently and proactively in a fast-changing, start-up-like environment.
- Confident handling of MS Office applications (Outlook, Word, Excel, PowerPoint).
- Strong coordination and multitasking abilities with the capacity to prioritize effectively.
- High level of reliability, discretion, and integrity
- Fluency in English (spoken and written); German or additional languages are a plus.
- Hands-on attitude with a strong sense of ownership and responsibility
- Flexible, adaptable, and solution-oriented personality
- Team player with the ability to interact effectively across cultures and hierarchies
- Willingness to support additional tasks beyond defined responsibilities as required in a growing organization
Your contact
Coree Brickle